Draft Policy

The Policy & Governance Committee of the Board invites comments by August 6, 2018 regarding the following proposed revised and proposed abandoned policies. Comments may be forwarded to Samara Shaw, Executive Assistant, at samara.shaw@sd8.bc.ca or via the following link: Policy Comments


Section 700 – Proposed New Policy:

Policy No. 760 – Animals on School District Property



Section 200 – Proposed Revised Policies:

Policy No. 220 – Maintenance of Order (currently Policy 213 – Maintenance of Order)

Policy No. 230 – Child Abuse and Neglect (currently Policy 207 – Child Abuse and Neglect)

Policy No. 240 – Anaphylaxis (currently Policy 312 – Anaphylaxis)

Policy No. 250 – Tobacco and Electronic Smoking Devices (currently Policy 210 – Smoking and Vaping Free Environment)

Policy No. 260 – Wireless Technology in Schools (currently Policy 243 – Wireless Technology in Our Schools)

Policy No. 261 – Cell Phones & Digital Devices (currently Policy 313 – Cell Phones & Digital Devices)

Policy No. 280 – Scent Free Environment (currently Policy 217 – Scent Free Environment)

Section 200 – Proposed Abandoned Policies (incorporate within admin procedures):

Policy No. 216 – Police Investigations in Schools

Policy No. 310 – Student Medication

Policy No. 311 – Head Lice

Policy No. 740 – Care/Handling of Sick or Injured Students at School

Section 200 – Proposed Abandoned Policies:  

Policy No. 209 – Health Promoting Schools

Policy No. 223 – District Growth Plan

Policy No. 224 – School Planning Councils

Policy No. 413 – Sex Education and the Prevention of Sexually Transmitted Diseases



Section 300 – Proposed Revised Policies:

Policy No. 310 – Code of Conduct (currently Policy 300 – Code of Conduct)

Policy No. 311 – Use of Illegal Drugs and Alcohol (currently Policy 300.1 – Use of Illegal Drugs and Alcohol)

Policy No. 320 – Student Attendance (currently Policy 301 – Student Attendance)

Policy No. 330 – Sexual Orientation / Gender Identity (currently Policy 215 – Sexual Orientation / Gender Identity)

Policy No. 340 – Discrimination and Harassment (currently Policy 203 – Discrimination and Harassment)

Section 300 – Proposed Abandoned Policies (incorporate within admin procedures):

Policy No. 201 – Liability Insurance Coverage

Policy No. 212 – Outside Organizations

Policy No. 220 – District Computer Network / Internet User Agreement

Policy No. 240 – Volunteers

Policy No. 241 – Community Coaches

Policy No. 303 – Student Registration Requirements

Policy No. 304 – Student Records

Policy No. 306 – International Students

Policy No. 320 – Scholarships and Bursaries

Policy No. 411 – Health and Career Education K-9 and Planning 10

Policy No. 412 – Locally Developed Courses

Policy No. 420 – Equivalency Credit

Policy No. 421 – Challenge for Course Credit

Policy No. 451 – Student Assessment and Promotion

Section 300 – Proposed Abandoned Policies:

Policy No. 214 – Gender Equity

Policy No. 400 – Learning Resources: Selection



Section 600 – Proposed Revised Policies:

Policy No. 610 – Fiscal Management (currently Policy 601 – Fiscal Management)

Policy No. 620 – Budget Development, Monitoring and Reporting (currently Policy 603 – Budget Development, Approval and Monitoring)

Policy No. 640 – Acquisition-Disposal of Board Assets (currently Policy 610 – Acquisition/Disposal of Board Assets)

Policy No. 641 – Gifts (currently Policy 611 – Gifts to Schools)

Policy No. 650 – Disposal of Real Property and Improvements (currently Policy 605 – Disposal of Real Property and Improvements)

Policy No. 680 – Business Community Advertising Sponsorship (currently Policy 613 – Business & Community Advertising & Sponsorship)

Section 600 – Proposed Abandoned Policies (incorporate within other policies / admin procedures):

Policy No. 602 – Banking and Audit Tenders

Policy No. 612 – School Inventories

Section 600 – Proposed New Policies:

Policy No. 621 – Accumulated Operating Surplus

Policy No. 642 – Procurement and Purchasing



Policy Pro-Forma Form



The Board of School Trustees believes that one of its primary functions is to set policy in accordance with both local circumstances and provincial directions.

The Board’s objective in establishing policy is to provide direction and guidance in the operation of the School District and its schools. Policy will generally be broad enough to allow discretionary action, yet specific enough to provide clear direction to those responsible for implementing policy decisions of the Board.

The Board of School Trustees believes that input from stakeholder groups is a critical part of the policy development process and contributes to the successful implementation of most policies.


A main responsibility of the Board in its governance of education programs for students and district operations is the determination of policies which direct the management of the School District’s human, physical, and financial resources.

Through the Regulations to this policy the Board will employ a systematic process to develop and amend policy for the school district. Although the Board is ultimately responsible for policy development, consultation for development of policy shall, wherever practicable and appropriate, include staff; parent and other groups; students; and other interested individuals.

Policy will be reviewed periodically to ensure it remains current and relevant.

Upon adoption of new policy or amendments to policy by the Board, staff have the authority for immediate implementation.

The Board may choose to waive Policy with a two thirds majority vote of the Board.


1. Development of New Policy

1.1        Any individual, group, trustee or staff member may present suggestions for new Board Policy or revision of an existing Board Policy.

1.2        The suggested Policy or Policy revision shall be presented to the Board on the pro-forma form available at the Board office for that purpose.

1.3        The Board shall determine whether there is a need for the Policy or revision, and if the pro-forma is approved, the pro-forma shall be forwarded to the superintendent.

1.4        The superintendent shall develop a draft Policy for consideration by the Policy Committee.

1.5        After review and revision by the Policy Committee, the Draft Policy shall be field tested for four (4) weeks by providing copies to those groups or individuals directly affected by the Policy.

1.6        Feedback will be returned to the Superintendent who shall then draft a revised Policy if needed, and then present the revised draft and the feedback to the Policy Committee.

1.7        After further revision, if required, the Draft shall be circulated for four (4) weeks to all schools, work sites, employee groups, Parent Advisory Council, District Parent Advisory Council and                  any other individuals or groups as determined by the Policy Committee.

1.8        Feedback will be returned to the Superintendent who shall then present the feedback to the Policy Committee with recommendations for further revisions if required.

1.9        The Policy Committee shall then present the Draft Policy to the Board for approval.

2.  Revision of Policy

2.1        Policy revision shall follow the same procedures as in Policy development commencing at the step described in 1.7 above.

2.2        Policy revisions which are routine and are essentially book keeping in nature may be amended without field testing.

3. Regulations

3.1        It is the responsibility of district staff to write draft Regulations for Policy.

3.2        Draft Regulations will be presented to the Policy Committee which may revise, reject or forward the Draft to the Board with a recommendation for approval.

3.3        Regulations will normally be field tested according to Section 1 or 2 above.

3.4        The Board may elect to approve Regulations without field testing following notice of. motion at a previous Board meeting.